New Plans!

We have developed a few new plans to cater to high-storage and high-throughput needs. These run on a server with more ‘sharing’ than our original so the same guarantees about bandwidth and availability can’t be made (but they’re still really, really good!)

Take a look. We think they are very competitive and of course come with our usual spaceonline personal support.

Lower Domain Prices

Due to a change in supplier, I have been able to provide a better deal for Domain Name registration. There is a better discount for multi-year registrations of .com, .org and .net domain names, and the price of and has dropped. See the new prices on the Domains page.

Spam Filtering with SpamExperts

A reliable email system is extremely important to most people’s use of the internet, and a reliable way of getting rid of email spam is essential. We use the SpamExperts system to weed out as many bogus, unwanted or virus-infected emails as we can – automatically. We’ll be writing more here shortly to explain the system, and how you can control it.

We’ll explain why we remove spam, and show how it works.

We’ll have links to articles that explain:

  • How to disable spam filtering;
  • How to disable the quarantine;
  • How to whitelist an email sender;
  • How to get reports via email;
  • How to login to release emails
  • What to do if emails are mislabelled as spam
  • What to do if emails continue to be mislabelled
  • What to do if spam email arrives in your inbox
  • What to do if spam email continues to be delivered to your inbox

Watch This Space!



Email Settings

You may not have realised it, but spaceonline offers both regular and secure mail services. With more and more opportunities to use email on mobile devices, security is becoming more important and we’ve made it as easy as possible for our customers to use it. We support both POP and IMAP in both standard and secure versions. Read More

How to set up a Mailman Announcement List

An announcement list (or newsletter, or one-way list) is often be the best way of sending information or updates to a large number of recipients, such as a membership list. Use of a contact list in an email client such as Outlook is not a good solution as you may run into issues with bounced messages, limits on the number of senders your ISP allows etc. A Mailman list solves these problems and will also allow more than one person to manage the list.

In this setup, an administrator will add new members and they will be sent a welcome message that does not mention how to post to the list (since it’s a one-way list). They will receive your newsletters, with a footer that gives simple instructions for unsubscribing. Only authorized persons will be able to post to the list (e.g. send announcements or newsletters) using a password to prevent address spoofing and spam.

These instructions apply to Mailman version 2.1.7 and above supplied in cPanel, other installations will be similar (follow from Basic List Setup instructions).

Before You Start

In order to complete the setup, it’s a good idea to first check:

  • You have a good name for list (it will be used to form the email address);
  • That your hosting account admin address will receive emails, or you have another address prepared for this;
  • If the administration is shared by several people, whether they need to see each others’ posts;
  • Whether you need to have specific welcome or leaving text or web links;

Create a new Mailing List

Login to your hosting control panel, then click the Mailing Lists item in the Mail menu


Fill in the details to create your list:

  • Choose a unique (and descriptive) list name, as this will also be used as the email address for the list.
  • Choose a strong password (it will be protecting potentially sensitive data – your membership list); store the password safely, it will be used to access the list management pages.

Click Add Mailing List

The list is created, now click the Go Back button to return to the Mailing Lists page.

Select the List

In the Current Lists section, find the entry for your list and click the Modify link.
A new Newsletter Administrator Authentication window opens; enter the list password and click Let me in…
Once the management page is loaded, you may wish to save or note down the URL for later use without going through your hosting control panel.

Basic List Setup


Set up the following items in the General Options page. There are a lot of settings on this page, but you can ignore those not listed below.

  • List administrator email addresses: by default this is set to the default site email address. Change this address to whoever is going to be running the list, make sure it’s a working address! You can have more than one administrator listed here.
  • List moderator email addresses: enter addresses here if someone other than the administrator will be authorised to send messages to the list.
  • Set the terse phrase to something short and snappy, e.g. "Book Club Members"
  • Set the Prefix for subject line so that your list emails will be easily identified by it’s members, e.g. "[Book Club]". This text will be put at the start of each email subject line.
  • Set Hide the sender of a message to Yes
  • Set Send monthly password reminders to No
  • Set Should postings include the List-Post: header? to No

Optional: Set Should administrator get notices of subscribes and unsubscribes? to Yes if the administrator needs to track members unsubscribing themselves, so that membership records elsewhere can be updated for instance.

Now click Submit Your Changes at the bottom of the page

Basic Security Settings

The list, it’s membership roster and all posts to it are potentially accessible from the web by default, including the possibility of it being indexed by search engines such as Google. Therefore you should enable security for the membership list as follows:

Click on Privacy Options…

  • Set Advertise this list when people ask what lists are on this machine? to No if you want to hide the list and it’s archives (if present) from casual web searches.
  • Set What steps are required for subscription? to Require approval if you want to stop people auto-subscribing to your list by email.

Scroll down to Membership Exposure

  • Set Who can view subscription list? to List admin only

Click Submit Your Changes

Next click on Archiving Options

  • Set Archive messages? to No if you don’t want to keep copies of emails sent by the list
  • Set Is archive file source for public or private archival? to private

Click on Submit Your Changes to finish the basic setup.

Optional (but recommended!) – Modify the Joining and Leaving Messages

On the General Options page, scroll down to Notifications and change the following:

List-specific text prepended to new-subscriber welcome message: Set this to some text that introduces the list, and describes why the user is subscribed, e.g.

  • You have been subscribed to the Book Club newsletter mailing list – all new members automatically join this list. We will use it to send you occasional newsletters and notices about the club to keep you up to date with our activities. If you do not wish to remain on this list, please follow the instructions below.

Send welcome message to newly subscribed members: set to Yes
Text sent to people leaving the list: Choose some text that explains why the user is unsubscribed, and who to contact in future, e.g.

  • You have now left the Book Club members newsletter list, and you will no longer receive any mailings or notifications about the club. Sorry to see you go! You will still receive separate email reminders about your club membership, however. You can reach the club secretary if you have any queries at the following email address:

Send goodbye message to members when they are unsubscribed?: set to Yes

At the bottom of the page click Submit Your Changes

Next, under Other Administrative Activities in the top menu, click on Edit the public HTML pages and text files
Now click Welcome email text file
Replace the current contents (which will contain links to list tools inappropriate for an announcement list) with something like the following:

Welcome to the %(real_name)s@%(host_name)s mailing list.
If you ever wish to unsubscribe from the %(real_name)s mailing list, you can do so via email
by sending a blank message to:

You will receive an email asking you to confirm your request, replying to that email will
unsubscribe you.

Click on Submit Changes to save this setting.

You have now finished personalising the messages that members will receive.

Settings for Message Delivery

It is good practice to always give list management information to your users with every message. You should do this via a custom footer setting. The default message gives too much information for newsletter use, so you should change it to contain, as a minimum, the unsubscribe email address.

From the top menu click on Non-digest options
Change the text in the Footer added to mail box to the following:

%(real_name)s mailing list
To unsubscribe, please send a blank email to %(real_name)s-unsubscribe@%(host_name)s
To request help, please email %(real_name)s-owner@%(host_name)s

Now click Submit Your Changes

Next, click Digest options in the top menu
Change Can list members choose to receive list traffic bunched in digests? to No

Click Submit Your Changes

Setting Posting Authorisation

An announcement list, newsletter or other one-way mailing list should not allow it’s members to post or reply to the list. Only a few users (the administrator and moderators) should be able to post.

  • Click on Privacy options… and then Sender filters in the top menu.
  • Set By default, should new list member postings be moderated? to Yes
  • Set Action to take when a moderated member posts to the list to Reject
  • Set the text for the rejection notice to explain why users can’t post, e.g.
  • This is an announcement-only list used to send newsletters and notices to club members. To contact us please email
  • Set Action to take for postings from non-members for which no explicit action is defined to Discard (Or Reject if you want to include a rejection notice as above)

Now click Submit Your Changes

The email addresses of authorised posters (normally the list administrators and/or list moderators) need to be added in one of two locations, depending on whether they need to receive copies of posts to the list or not. It may be useful to receive emails if posting to the list is shared by several people, for instance.

If copies of the list messages are not required:

  • On the current page, set List of non-member addresses whose postings will be immediately held for moderation to the email addresses required, one per line.
  • Click Submit Your Changes

If copies of the list messages are required:

  • Make sure the list administrators and/or list moderator email addresses are added to the membership list (see Adding Members to the List below)

If there are already some members subscribed to the list, carry out the following:

  • On the top menu, click Membership Management… and scroll down to Additional Member Tasks
  • Make sure Set everyone’s moderation bit is set to On, then click the Set button

Posting to the mailing list is now restricted to the list administrator or a moderator using an approval password (see How to Post to an Announce-Only List below).

Optional: Set a Reply-To: Address

Should any member reply to an email from the list, they will receive the rejection notice that was set up above. Since some users will inevitably use Reply when sending an enquiry (rather than using the link provided in the footer) you may wish to have these replies sent to a separate email address. To do this:

  • Go to the General options page and scroll down to Reply-To: header munging.
  • Set Should any existing Reply-To: header found in the original message be stripped? to Yes
  • Set Where are replies to list messages directed? to Explicit Address
  • Set Explicit Reply-To: header to the email address you require (e.g.

If your newsletters are likely to be widely forwarded on, you may want to use a special contact address for this purpose, one you can change from time to time when the address starts receiving a lot of spam.

Setup of the mailing list for announcements or newsletters is now complete.

Adding Members to the List


Members are added via the Membership Management… Mass Subscription page.
Add one address per line in the format: (Jane Smith)

where the real name in brackets is optional. A large number of addresses can be added all at once by specifying a text file to upload, with addresses in the same format as above.

Note: adding members ‘silently’ without email confirmation can be carried out by setting Send welcome messages to new subscribees? to No. You may wish to do this if you are inputting addresses from a list where members have already been made aware they will receive emails from you.

Click Submit Your Changes at the bottom of the page to add the members.

A list of successful subscriptions will appear at the top of the page, as well as any applicants whose email address failed to be verified, or were already in the membership list.

How to Post to an Announce-Only List

Posting to the list is only possible for the list administrator and/or the list moderators. The email addresses used to post must either be in the membership list or added to the hold_these_nonmembers setting as outlined in the Setting Posting Authorisation step above.

In order to post, the first line of the message must have a special command in this format:

   Approved: <password>

where <password> is the list administrator or list moderator password as appropriate. Ensure there is nothing (not even spaces!) after the password and before the next line, which should just be blank. The command line will be removed from the outgoing email to subscribers, so they will not see the password.

The administrator and moderator passwords can be changed from the Passwords link found in the top menu.


Much of the information in this guide is gleaned from the following websites:

and various articles around the web.

New Business Hosting Plan

Added to our standard plan offering is a new bundle with increased bandwidth and storage – suitable for higher traffic sites. The Business Hosting Plan will be a good choice for users wanting to set up sites with frequent visitors, like forums or social sites. It will also be suitable for ecommerce sites with a larger inventory and sales volume. Here are the headline figures:

  • Diskspace: 600MB
  • Bandwidth: 4GB/month
  • Sub Domains: 6
  • Domain Aliases: 2
  • Users / Email Accounts: 30
  • MySQL 5 Databases: 2

The cost? We think it’s good value at £105.00 p.a. For more details see our Hosting Plans page.

All Change!

A Server Update will take place on the night of Tuesday 22nd February between 20:00 and 09:00 the following morning. During this maintenance period all services will be unavailable, websites will display a maintenance page and email will be held for delivery once service is restored.

This upgrade is taking place to move your service to a new, faster server with some upgraded features and performance. There are many ‘under the hood’ changes taking place, read on for full details… Read More

New Domain Pricing

As of 20/11/2010, the prices for domain registrations have increased – but mostly only by £1. The good news is that .com, .org and .net renewals for periods greater than 2 years are now discounted!

  • .com, .net, .org: £29.00 Every 2 Years
  •, £13.00 Every 2 Years
  • eu: £15.00 Every Year
  • .info, .biz: £29.00 Every 2 Years

Full details on the Domain Pricing page. We still think these are pretty good value for money!

How to send email via Spaceonline

Some ISPs (the people that supply your internet connection) block outgoing email on the standard port 25 (SMTP) in an effort to stop email clients to sending out email via any other mailserver other than their own. This is done to try and reduce the amount of spam and virus activity, but means that most email clients will need a small change in their settings if you wish to use the spaceonline mailserver to send email from your account.

If you wish to use the spaceonline server to send email, rather than your ISP, you can try changing your email program to use port 26 for SMTP instead of port 25. You will also need to provide your spaceonline password in the SMTP settings of your mail client for this to work. We provide port 26 as an alternate SMTP port specifically to solve the problem of ISPs blocking port 25. This problem does not occur if you use webmail.

How do I change the SMTP port?


  • From the menu bar: Tools > Accounts > Select your Account > Properties > Advanced
  • Now change the Outgoing Mail (SMTP) setting to 26
  • Click OK, then Finish
  • Restart Outlook


  • From the menu bar: Tools > Accounts > choose account > Account Settings
  • Click Click here for advanced sending options
  • Check the box labeled Override default SMTP port and change the port to 26
  • Close the panel and click OK
  • Close the Accounts window to save your settings

Apple Mail:

  • From the menu bar: Mail > Preferences… > Accounts > Account Information > Outgoing Mail Server  > Edit SMTP Server List
  • Select the Advanced tab, click Use custom port and set it to 26
  • Click OK then close the preferences window and save the settings


  • From the menu bar:  Edit > Account Settings > Outgoing Server (SMTP)
  • On the right hand side select your server and click Edit
  • Change the port number to 26
  • Click OK
  • Restart Thunderbird

Add PDF to WordPress

This tutorial will show you how to add a PDF file to WordPress from any post or page.


Start the media uploader


Click on the starburst to open the media browser

Media Browser


The medai browser appears, overlaying the editing page.

Click Choose files to upload

Choose a file to upload


Find and select the PDF file you want. It could be any file tupe, not just PDF.

(The file dialog will look different on a PC)

Edit and insert the link


1) Give the file a meaningful title – it will be used for the link text

2) Add a description

3) Click File URL (makes the link to the file, not a page containing the file)

4) Inserts the link at the cursor on the editing page and closes the media browser

Link inserted…



Using the Gallery


Items added to the post or page appear in the Gallery for that post/page. You can see files from all posts and pages using the Media Library tab.

Clicking Show for an item expands the view…

Gallery detail view


You can make changes to the items details from here. You can also delete the file from the system using the Delete button.

Clicking Hide collapses the view back to the gallery list.